New Mac Mail App
Apple and Microsoft go toe-to-toe on several fronts like Word processing apps. However, Apple aims to offer a solid email experience with the Mail app on iOS, iPadOS, and macOS, but it still leaves a lot to be desired. That's why you can't help but look at a viable alternative from Microsoft's camp - Outlook for Mac.
The power of Mac. Dedicated apps for music, TV, and podcasts. Smart new features like Sidecar, powerful technologies for developers, and your favorite iPad apps, now on Mac. Connectivity issues with certain email accounts (such as Gmail) can trigger the Mac's Mail app to open randomly.So far, Apple has not released a permanent fix to this issue. But thankfully, there. Different Mail Preferences. If you open the settings for your Mail app on Mac (Mail Preferences from the menu bar) and head to the Viewing tab where the classic layout option once was, you’ll notice it’s no longer there. And the options that came with that layout are gone too, but now accessible from the menu bar. 2) In the far left-hand sidebar, make sure Actions is selected and under Library, and pick Mail. 3) To the right, choose New Mail Message and drag it to the workflow space. 4) Compose your message in that New Mail Message box, include all pieces (To, Subject, etc.) and select an Account if necessary.
Mimestream is a new email app that tries to bridge the gap – it looks similar to Mail, but is built especially for Gmail. Unlike most other Gmail apps, Mimestream connects directly to Google's servers as well – your data doesn't go anywhere other than your computer, and Google. That's a win for privacy-focused users right there. Temporarily stop using an email account. In the Mail app on your Mac, choose Mail Accounts. Select the account, then deselect the Mail checkbox.
Recently, Microsoft revealed the brand-new look for Outlook for Mac, which is available through the Fast Insider group. That coupled with a bunch of other software integration in the Outlook for Mac app makes it a viable rival to the Apple Mail app.
In this post, we shall compare Outlook Mail for Mac to the default Apple Mail app. The comparison will be based on UI, Email Organization, Compose Mail, features, and apps integration. Let’s get started.
Cross-Platform Availability
I know cross-platform availability doesn’t matter much in an Email app. But I’m mentioning here so that you can expect a seamless experience on every platform. Apple Mail is only available on iOS, macOS, and iPadOS.
On the other hand, Microsoft Outlook is accessible on Android, iOS, Windows, macOS and Web.
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Read MoreUser Interface and Customization
Microsoft's plans to redesign the interface of Outlook for Mac is much needed to keep it in line with other platforms. There's a catch when it comes to trying out the new Outlook for Mac. You'll have to install it along with other Office apps through an ISO installer.
When you open Outlook for Mac, you'll notice the Compose (New Message) button and Search bar at the top. On the left sidebar, you'll find your email accounts and other folders. It is impressive how Microsoft uses a column layout style and adds the calendar integration to the extreme right. You won’t have a hard time navigating the new look.
You can change the default fonts for new mail, reply mail from the Outlook settings.
Apple Mail looks quite vanilla compared to the Outlook. The default interface shows the Email as well as folders on the left sidebar, messages list in the center, and mail view on the right. Interestingly, Apple Mail offers several customization options.
Go to Mail > Preferences > Fonts & Colors. From there, you can change the message list font, message font, and even fixed-width font. Apple Mail also allows you to change the list view preview from the default 2 lines to 3 lines or more.
Compose Mail
Apple Mail offers a bunch of editing options when you compose a mail. While writing a mail, you can change the font type, size, color, play with bold, italic options, and even add a bullet or number list.
I like how the Mail app lets you add the picture or scanned documents directly from the connected iPhone.
Outlook’s compose menu toolbar is richer than Apple Mail. It lets you highlight the words. You can even add tables and signature. Guess what? Outlook for Mac also supports templates. Yes, you can create ready-to-use templates with images and text. You can save them for later use. While composing an email, just tap on the three-dot menu above and select view templates and add a relevant one in the mail.
Such templates can be when you are composing emails related to specific subjects like marketing surveys, inquiries, and so on. Just create a master template with necessary text for each type or topic of emails you use often.
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Read MoreAdditional Features
If you like flagging emails, the Apple Mail offers a couple of options for neater organization. For instance, you can assign an orange flag for Bank mails and green flag to all finance mails. Most mail apps only support the normal flag (Red color) option.
From the flagged mail section, you can quickly jump to the exact mail that you are looking for. Apple Mail also supports Rules. You can select Mail > Preferences > Rules and create personalized email rules for you. I have created a rule to archive all the emails that come with Coronavirus in the subject.
We can only hope that Apple integrates services such as Reminders, Calendar, and Notes in the Mail app. It would be easy to set reminders for an email or create an event for the Mail app meeting.
Outlook for Mac app also supports to Rules options. I would highly recommend you to set some of the effective rules to organize emails like a pro. The app comes with Calendar, Sticky Notes, and Microsoft To-Do integration.
It works like a charm. If you are using Outlook as your mail provider and if you flag an email in it, the mail automatically gets saved into the Flagged mail section in the Microsoft To-Do app.
Email Export and Third-Party Integration
Apple allows you to export any mail as a PDF file menu. Open any mail and go to File > Export as PDF, and it will create a PDF file from the selected mail. Unfortunately, the app doesn’t offer any third-party app integration.
Microsoft offers a dedicated third-party app store. You can tap on the three-dot menu and go to Get add-ins from a dedicated store in Outlook.
For example, I use OneNote and Trello extensions in Outlook to directly send the selected mail to the OneNote or Trello.
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The comparison above gives you a clear view of the Apple Mail and Outlook’s strength and weaknesses. Apple Mail wins with the simple UI, mail organization, and iPhone integration. However, several folks complain that it is sluggish and buggy. Also, it doesn't translate to a pleasant performance on iOS either. Outlook for Mac brings a breath of fresh air with Microsoft apps integration, richer compose menu, and third-party add-ins. Hopefully, the Outlook for iOS also gets a facelift soon. As of now, I’m sticking with Microsoft’s offering. What about you? Sound off in the comments section below.
Next up:Recently got a new Mac? Read the post below find the best Mac apps to stay organized.
The above article may contain affiliate links which help support Guiding Tech. However, it does not affect our editorial integrity. The content remains unbiased and authentic.Read Next7 Best Mac Apps to Stay OrganizedAlso See#macos #email
Did You Know
Gmail supports both POP and IMAP.
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Any email account you use in Mail has a set of standard mailboxes—Inbox, Sent, Drafts, and Trash. You can create your own mailboxes to help keep your email organized. For example, you could create a Book Club mailbox, with mailboxes inside it to organize messages by author or genre, and then move messages to one of the mailboxes.
Tip: If you want to organize messages without moving them around, use Smart Mailboxes.
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Create mailboxes
In the Mail app on your Mac, choose Mailbox > New Mailbox.
Click the Location pop-up menu, then choose where to create the mailbox.
On My Mac: Mailboxes you create in On My Mac are local, meaning you can access them only on this computer.
Account: Mailboxes created on your email account’s mail server can be accessed on any computer or device where you use the account.
If you choose an existing mailbox as the location, the new mailbox is created within the existing mailbox—like a subfolder.
Type a name for the mailbox, then click OK.
In a work environment, public read-only mailboxes may be available in your email account. For example, a public folder may be used to provide information for all users of a company email system. You can’t create mailboxes within or save messages to these read-only mailboxes. To find out how to post messages to the mailbox, ask your email administrator.
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To reorder the mailboxes for an email account in the Mail sidebar, drag a mailbox to a new location within the account.
Delete mailboxes
WARNING: Deleting a mailbox permanently deletes the mailbox and its contents (including other mailboxes), and can’t be undone. If you use Time Machine to back up files on your Mac, you can use it to recover previous versions of a deleted mailbox.
In the Mail app on your Mac, select a mailbox in the Mail sidebar.
Choose Mailbox > Delete Mailbox.
If you have problems deleting a mailbox on the server for an IMAP account, contact the provider of your account.
When you delete a Smart Mailbox, the messages it displayed remain in their original locations.
If you use the Finder to delete a mailbox, the change may not appear in Mail.